Welcome to South Puget Sound Community College's Payroll Services.
The Payroll Office is part of the Human Resources office and is located in the Student & Administrative Services Building 25, on the second floor, room 204.
Manager of Benefits and Compensation
South Puget Sound Community College abides by the State of Washington laws and issues semi-monthly paychecks. For time worked from the 1st through the 15th, the pay date is the 25th. For time worked from the 16th through the end of the month, the pay date is the 10th of the following month.
If the 10th or 25th falls on a Saturday, payday will be the preceding Friday. If the 10th or 25th falls on a Sunday, payday will be the following Monday unless Monday is a federal banking holiday, then payday will be the preceding Friday.
Paychecks: Emergency Closures or Suspended Operations
To ensure the safety of public health, property and campus personnel when an emergency closure or inclement weather condition exists; the College will no longer release paychecks if the campus is closed. If you normally pick up your paycheck at the Cashier's office, your check will not be available until the next business day. If your check is normally mailed to you it will be mailed the next available business day.
Time & Leave Reporting (TLR)
Employee Earnings History
TO ACCESS EMPLOYEE EARNINGS HISTORY
User Name: access
Welcome to the Employee Earnings and Leave web application.
The Employee Earnings and Leave Application allows you to view the earnings and deductions associated with your most recent payroll check or any payroll check issued to you within the last two years. You may also view your year-to-date earnings, year-to-date deductions and leave balances. To view your history, you will be required to enter your Employee SID or Employee ID (SSN) and your Employee PIN. If you do not have your Employee PIN or need assistance, please contact the Human Resources office at 596-5500.
Employees can have their earnings automatically deposited to an account at a financial institution of their choice. The Electronic Funds Transfer form should be completed and returned to the Human Resources Office for processing. If you elect deposit to a checking account, please attach a voided check. If you elect a savings account, please have your financial institution complete or verify your form before submitting to the Human Resources Office.
The Human Resource Office maintains employee information files. Employees who need to make telephone and/or address changes should submit their changes using the employee change form to the Human Resources Office.
IRS Form W-4
Upon hire, all new employees, including student workers, are required to complete a W-4. All employees should review their W-4 filing status and taxes withheld and compare this to anticipated or actual tax liability. If your income, filing status, or name changes, please submit an updated W-4 form as soon as possible. Tax is withheld in accordance with the current rates established by the Internal Revenue Service. Any employee filing Exempt status must fill out a new W-4 at the beginning of each new tax year. The W-4 form may be obtained by contacting the HR office or downloading the 2013 W-4 form here.
Form I-9, U.S. Citizenship and Immigration Services
The College is required by the Department of Homeland Security to complete and maintain an I-9 for each employee within three days of employment. This form shows compliance that the employee is authorized to work in the United States. The I-9 form requires certain documents that are used to establish identity and employment authorization. Please contact the Human Resources Office immediately if you have not completed this form.
Employees and the College contribute matching premiums to the Social Security Administration in accordance with the current rate schedule. The deductions and contributions (OASI) are displayed on your payroll earnings statement.
It is imperative that the Payroll office has the correct social security number for reporting these wage credits. In order to ensure accurate reporting of these credits, name changes must first be reported to the Social Security Administration. A new social security card will then be issued to you, which in turn can be presented to the payroll office along with photo ID. This will facilitate your name change for our official records.
L & I- Washington State
L & I payroll deductions are mandatory for all employyes of Washington State. Additional information can be found on the The Department of Labor and Industries website.
The College offers the following payroll deduction options. For represented classified staff the WFSE union dues are automatically deducted through payroll deduction upon joining.
Homeowners & Auto Insurance
The State of Washington has negotiated group rates for its employees through Liberty Mutual Insurance. This could mean up to 12% in discounted auto and home rates. By enrolling with Liberty Mutual, you will be able to have the insurance cost deducted from your semi-monthly paychecks. Learn more at the PEBB website.
Combined Fund Drive
Each fall the annual Washington State Combined Fund Drive campaign is kicked off. By completing the payroll deduction form you can direct any dollar amount to one or more specific charities. The deductions begin in January and continue until you take positive action to change either the designee or dollar amount during the next campaign. Learn more about Combined Fund Drive.
Gifts to SPSCC
Employees may authorize scholarship or development deductions through payroll deduction. To learn more about the program please contact the College Foundation Office at 360-596-5229.
Deferred Compensation Plan
Employees of the College can participate in the State’s deferred compensation plan through payroll deduction. This (457) plan allows an employee to set aside additional pre tax earnings for retirement savings. Employees can participate in the supplemental 403(b) retirement plans in addition to participation in the State plan. Learn more about Deferred Compensation
Medical Flexible Spending Accounts (FSA)
Full time employees and adjunct faculty members may participate in the Medical Flexible Spending Account plan. Employees can set aside between $240 and $3,600 per calendar year through payroll deduction. Eligible Employees can begin participation the first day of the month following employment. Learn more about Flexible Spending Accounts
Dependent Care Assistance Program (DCAP)
Employees can set aside pretax dollars to pay for out-of-pocket dependent care expenses through payroll deduction. Employees can sign up to participate upon hire or during the open enrollment period offered each year. Learn more at: DCAP